May 30, 2012 all vendors that do business with the Board of Education are
required to carry insurance coverage.
All vendors will be required
to register with Board designated insurance monitoring company.
Certificate Registration- All vendors must register with the insurance certificate
monitoring company designated by the Board stated below, and must maintain a
current insurance certificate on file during the entire time of providing
services to the Board. Vendor must register and pay the initial annual
monitoring fee to the insurance certificate monitoring company prior to
performing services for the Board. The initial annual
monitoring fee is currently Twelve 00/100 Dollars
($12.00) per year, but the fee may be subject to change.
Each year, Board-approved, registered vendors will be notified 30
to 45 days prior to the expiration date of their required insurance coverage
(highlighted on their latest submitted insurance certificate on
file) in order to submit an updated insurance certificate with the
insurance certificate monitoring company. You can view a sample of a compliant certificate by clicking on the following link: View a Sample Compliant Certificate.
certificate submissions and related annual fees are required to be made
online at the dedicated website established by the certificate monitoring
company, the URL follows below.
Should you have any questions on submissions and payment options,
contact the certificate monitoring company.
Certificate Monitoring Company:
NOTE: Topiary Communications, Inc. is the Certificate Monitoring company and IS
NOT the Certificate Holder.
Please review the "Additional Insured" section below if uncertain of the
N. LaSalle - Suite 230
Phone - (312)494-5709
Email - firstname.lastname@example.org
Website for online
registration, insurance certificate submissions and annual fee payments:
URL - http://www.cpsvendorcert.com
Unless the written contract between the Board and the
Vendor provides otherwise, all vendors are required to maintain insurance
coverage as follows:
Commercial General Liability Insurance- All vendors are
required to carry a minimum limit of One Million and 00/100 Dollars ($1,000,000.00)
per occurrence and Two Million and 00/100 Dollars ($2,000,000.00) in the
aggregate for bodily injury, personal injury and property damage
liability. Coverage shall include,
but not be limited to: all operations, contractual liability, independent
contractors, products/completed operations (for a minimum of two (2) years
following completion), and defense.
Compensation and Employers' Liability Insurance- All vendors are required to carry Workers'
Compensation Insurance affording workers' compensation benefits for all
employees as required by law and Employers' Liability Insurance with limits of
not less than Five Hundred Thousand and 00/100 Dollars ($500,000.00) per occurrence.
The workers' compensation policy must contain a waiver of subrogation clause.
Additional Coverage Depending on Services
Provided to the Board:
Automobile Liability Insurance- When any motor vehicle (whether owned,
non-owned or hired) is used in connection with any contract or services, the
vendor must carry Automobile Liability Insurance with limits of not less than
One Million and 00/100 Dollars ($1,000,000.00) per occurrence for bodily injury
and property damage.
Liability- Most vendors must carry Umbrella/Excess Liability insurance with a minimum
of Two Million and 00/100 Dollars ($2,000,000.00) per occurrence. All umbrella policies must be excess to
and follow form of the general liability and auto (if required) policies.
Professional Liability/Errors and
Omissions- All vendors providing
services are rendered; proposer shall maintain such coverage with limits of
not less than Two Million and 00/100 Dollars ($2,000,000.00) per policy and any
aggregate limit must be unimpaired.
Any retroactive date or prior acts exclusion must predate both the date
of the agreement and any earlier commencement of any services and must be
maintained for a period of 2 to 5 years after final completion of the work. Any vendor providing
any professional services including, but not limited to: engineering, architect, web services, IT
services, counseling or other social services, accountants, auditors,
surveyors, claim adjusting, any health related services, or teaching is
required to provide professional insurance
Contractors Pollution Liability- All vendors whose
work may cause a pollution exposure
must carry Contractors Pollution Liability Insurance covering bodily injury,
property damage and other losses caused by pollution conditions that arise from
the Work with limits of not less than One Million and 00/100 Dollars ($1,000,000.00)
per occurrence. When policies are renewed or replaced, the policy retroactive
date must coincide with or precede, start of Work
under this Agreement. A claims-made policy, which is not renewed or
replaced, must have an extended reporting period of two (2) years.
and Privacy & Security Coverage- All vendors with access to confidential
records for employees or students must carry cyber liability coverage for
damages arising from a failure of computer security, or wrongful release of private
information including expenses for notification as required by local, state or
federal guidelines. Limit of
liability must be at least One Million and 00/100 Dollars ($1,000,000.00) per
claim and One Million and 00/100 Dollars ($1,000,000.00) in the aggregate. Any
retroactive date or prior acts exclusion must predate both the date of this
agreement and any earlier commencement of any services. If coverage is on a "claims made basis",
a 2 to 5 year extended reporting provision must be included.
Fidelity Bond- Every vendor has
access to the Board's financial systems ,must provide
a fidelity bond in the amount of at
least Five Hundred Thousand and 00/100 Dollars ($500,000.00) through a
responsible surety company naming the Board of Education as third (3rd)
party to the Bond, with respect to all of vendor's employees, as may be necessary to protect against
losses, including, without limitation, those arising from theft, embezzlement,
fraud, or misplacement of funds, money, or documents. Coverage must extend to
any losses incurred by Board due to theft, embezzlement or fraud by vendor,
vendor's employees or subcontractors. Vendor shall notify Board in writing
within five (5) days of filing a claim under such coverage and to assign to
Board, as the case may be, the proceeds of such coverage allocable to losses
suffered with respect to the property of the Board.
Bonding Requirements – Any vendor required by contract to
provide a bond (fidelity, performance/ contract or other bond as required by
law or contract must register their bond with the Certificate Monitoring
Company subject to annual monitoring fee in addition to insurance fee.
Vendors- All vendors providing any transportation of students must call Risk
Management for additional insurance information. Minimum combined coverage is Ten Million
Dollars and 00/100 Dollars ($10,000,000.00) per occurrence with Five Thousand
and 00/100 Dollars ($5,000) medical payments.
Vendors-Requirements will be dependent on contract size and scope. Builders risk may be required for large
building or addition projects. Builders Risk will be required to be all
risk/special form on a replacement cost basis.
Additional coverage may be required by
contract as needed including pollution, builders risk or other applicable
policies depending on scope of service.
Contracts for Rental of Inflatable Equipment- Two
Million and 00/100 Dollars ($2,000,000.00) per occurrence; must use the CPS
Rental Agreement only; cannot use own rental agreement.
Contracts - Any vendor
performing services under contract may,
and often will be required to carry additional coverage or increased limits
of insurance based on scope of service in contract. Vendor will be required to update insurance
certificate on file with certificate monitoring company to meet the additional
Insured- The Board of Education must be named as additional insured on all
general liability, auto and umbrella policies as indicated below:
"The Board of Education of the City of Chicago, a body politic and corporate,
and its members, employees and agents, and any other entity as may be
designated by the Board are named as additional insured on a primary and
As mentioned earlier you can click the following link to View a Sample Compliant Certificate
Conditions Applying to All Coverages:
n All policies required must apply
with a worldwide coverage territory to cover the sale of products worldwide and
suits brought worldwide.
n Any deductibles or self-insured
retentions must be declared to and approved by Risk Management.
n Any changes to the coverage required
must be authorized in advance by Risk Management and be documented in writing.
n 30 day notice of cancellation or non-
renewal shall be given subject to policy terms, conditions and
endorsements. If the Acord
certificate does not reflect this cancellation provision, vendor is still
required to meet this requirement.
n Certificates for renewal policies
must be issued 10 day prior to the renewal date.
n All liability policies for injury
and property damage shall be issued on the "occurrence" form.
n All coverages must be in a company approved to do
business in the state and carrying a rating of at least A- X by A.M.
Best's. Coverages for
subcontractors must have a carrier rating of at least A- VIII by A.M. Best's.
n Vendor is responsible for assuring that all
subcontractors are properly insured and maintain the same coverages, terms, and
n The Board of Education reserves the right to increase
or expand these requirements when it deems prudent.
n If any of the insurance maintained by any contract
with the Board, written with aggregate limits, Vendor shall actively monitor
all claims, incidents and occurrences that may affect such insurance to assure
that the application of the aggregate limit will not have the practical effect
of reducing the minimum amount of insurance coverage that is available on a per
occurrence or per claim basis. If, at any time, the full minimum per
occurrence or per claim limit is not available for the payment of claims, or
Vendor reasonably believes that such limits may not be available, Vendor shall
take immediate steps to increase the aggregate limits as necessary to provide
such coverage, notify the Board of Education of the City of Chicago in writing,
subject to the insurance requirements herein, maintain separate insurance
protection that is not subject to the aggregate limit.
Subrogation- Vendor agrees that insurers waive their rights of subrogation
against the Board.
Any failure of the
Board to demand or receive proof of insurance coverage shall not constitute a waiver
of Vendor's obligation to obtain the required insurance. The receipt of
any certificate does not constitute agreement by the Board that the insurance
requirements in this Contract have been fully met or that the insurance
policies indicated on the certificate are in compliance with all Contract
failure to carry or document required insurance shall constitute a breach of
the Vendor's Contract with the Board. In the event Vendor fails to fulfill the
insurance requirements of this Contract, the Board
reserves the right to stop all work until proper evidence of insurance is
provided, or this Contract may be terminated.
or self-insured retentions on referenced insurance coverage must be borne by Vendor. Any insurance or self-insurance programs
maintained by the Board do not contribute with insurance provided by the Vendor
and subcontractors under this Contract.
All Vendor and subcontractor insurance is considered to be primary and
collectible above all other coverage, including, but not limited to, the
Board's insurance and self-insurance.
subcontractors are subject to the same insurance requirements of Vendor unless
otherwise specified in the Board's contract with the Vendor. The Vendor shall require any subcontractors to
maintain comparable insurance naming the Vendor, the Board inclusive of its
members, employees and agents, and any other entity designated by the Board, as
Additional Insured. Vendors that
use sub-contractors must maintain a file of subcontractor's current insurance
certificates evidencing compliance with these requirements.
The coverage and limits
furnished by any Vendor in no way reduces or eliminates the Vendor's
liabilities and responsibilities specified within any contract or scope of
work; or by law. The required
insurance is not limited by any limitations expressed in the indemnification
language in the Board's contract with the Vendor, if any, or any limitation
that might be placed on the indemnity in the Contract as a matter of law.